Lon-art’s Constitution

1. NAME

The charity’s name is Lon-art.

2. THE PURPOSES OF THE CHARITY

Lon-art promotes art, culture and languages through education workshops and community events. Our objectives are:

  • To improve the accessibility of creativity, culture and learning for everybody through the arts
  • To provide a platform for communities, artists and educators to collaborate, reflect and create

Lon-art works principally although not exclusively, in East London, with women’s groups, older people, refugee and migrant associations, schools and the general public. The main areas of our activity and interest are: heritage; contemporary art; supporting emerging artists; and promoting diversity, plurilingualism, integration, gender equality and wellbeing.

3. TRUSTEES

Lon-art is managed by a committee of trustees who are appointed at the Annual General Meeting (AGM) of the charity.

  • Trustees must be members of the charity or nominated representatives of an organisation that is a member of the charity.

(2)   Trustees may not appoint anyone to act on their behalf at a meeting of the trustees.

(3)   No one may be appointed a trustee if he or she would be disqualified from acting as a trustee under the provisions of clause 4.

(4) Trustees must ensure that the charity complies with charity law and with the requirements of the Charity Commission as regulator.

(5) Trustees must ensure that the charity prepares reports, Annual Returns and accounts as required by law.

(6) Trustee must ensure that the charity does not breach any of the requirements or rules set out in its governing document and remains true to the charitable purpose and objects set out there.

(7) Trustees must act with integrity and avoid any personal conflicts of interest or misuse of charity funds or assets.

4. DISQUALIFICATION AND REMOVAL OF TRUSTEES

A trustee must cease to hold office if he or she:

(1)   is disqualified from acting as a trustee by virtue of Part 9 of the Charities Act (United Kingdom) 2011 (or any statutory re-enactment or modification of that provision);

(2) ceases to be a member of the charity;

(3) in the written opinion, given to the trustees, of a registered medical practitioner treating that person, has become physically or mentally incapable of acting as a charity trustee and may remain so for more than three months;

(4) resigns as a trustee by notice to the charity (but only if at least two trustees will remain in office when the notice of resignation is to take effect); or;

(5) is absent without the permission of the trustees from all their appointed meetings held within a period of twelve consecutive months and the trustees resolve that his or her office be vacated.

5 .CARRYING OUT THE PURPOSES

In order to carry out the charitable purposes, the trustees have the power to:

  • raise funds, receive grants and donations;
  • apply funds to carry out the work of the charity;
  • co-operate with and support other charities with similar purposes;
  • do anything which is lawful and necessary to achieve the purposes.

6. MEMBERSHIP

People who support the work of the charity and are aged 18 or over can apply to the trustees to become a member. Once accepted by the trustees, membership lasts for 1 year and may be renewed. The trustees will keep an up-to-date membership list.

The membership list must detail:

  • The full name of the member
  • The full address of the member
  • A contact telephone number (if available)
  • An email address (if available)

The trustees may remove a person’s membership if they believe it is in the best interests of the charity. The member has the right to be heard by the trustees before the decision is made and can be accompanied by a friend.

7. ANNUAL GENERAL MEETING – AGM

  • The AGM must be held every year, with 14 days’ notice given to all members telling

them what is on the agenda. Minutes of the AGM must be kept.

  • At least 10% of the members must be present at the AGM.
  • Should there be an election, every member shall have one vote.
  • The trustees shall present the annual report and accounts.
  • The year performance shall be reviewed.

8.  TRUSTEE MEETINGS

  • Trustees must hold at least 1 meeting each year. At their first meeting after the AGM, they will elect a chair, treasurer and secretary. Trustees may act by majority decision.
  • At least 3 trustees must be present at the meeting to be able to take decisions. Minutes shall be kept for every meeting.
  • If trustees have a conflict of interest they must declare it and leave the meeting while this matter is being discussed or decided.
  • Trustees may make reasonable additional rules to help run the charity. These rules must not conflict with this constitution or the law.

9.  MONEY AND PROPERTY

  • Money and property must only be used for the charity’s purposes.
  • Trustees must keep accounts. The most recent annual accounts can be seen by anybody on request.
  • Trustees cannot receive any money or property from the charity, except to refund reasonable out of pocket expenses and/or any specialised work (ie coordinator, educator, facilitator) approved by at least 2 trustees other than the individual in question.
  • Money must be held in the charity’s bank account. All cheques must be signed by 2 trustees.

10.  GENERAL MEETINGS

If the Trustees consider it is necessary to change the constitution, or wind up the charity, they must call a General Meeting so that the membership can make the decision. Trustees must also call a General Meeting if they receive a written request from the majority of members. All members must be given 14 days’ notice and told the reason for the meeting. All decisions require a two thirds majority. Minutes must be kept.

  • Winding up – any money or property remaining after payment of debts must be given to an organisation with similar purposes to this one.
  • Changes to the Constitution – can be made at AGMs or General Meetings. No change can be made that would make the organisation stop being true to its charitable purpose and objects set out there.
  • General Meeting – called on written request from a majority of members.
  • Trustees may also call a General Meeting to consult the membership.

11.  SETTING UP THE CHARITY

This constitution was adopted on 21st May 2015 by the people whose signatures appear below. They are the first members of the charity and will be the trustees until the AGM, which must be held within one year of this date.

Signed                                             

Rocio Carvajal

James Hutchfull

Bisila Noha

María González